Reports Available in Action Audit

Reports Available in Action Audit

During an audit, we assess a given area (e.g., process, safety, product) and check its compliance with requirements or established standards.

One of the main goals of conducting audits is the continuous improvement and optimization of an organization’s work. However, for audits to truly bring such results, conclusions must be drawn from them. This requires gathering data and creating reports that will form the foundation for planning actions aimed at improving the company’s operations.

With this in mind and responding to our Clients' expectations, Action Audit provides nine ready-made reports that not only streamline the audit process but also help improve the organization.

Audit Results

The first report shows the percentage results of audits in individual zones. On the main view, we see a column of Zones and an annual view (divided into months and weeks) resembling a schedule. In addition to percentage results, we can quickly assess which audits went smoothly and are on par with or above the target—green fields; those below the target—red fields; and audits not completed—purple fields.

To get a more detailed view, simply click on the name of a given month. You can then navigate to the result of a specific audit by clicking on the field at the intersection of the zone and date.

Auditor Diligence Report

This report is in table format and shows data about the auditors' diligence. It is a list of individuals conducting audits within a selected time frame. From this report, one can learn how many audits were assigned to each person, how many were completed on time or late, and how many audits were not completed. In addition to the quantity (number of audits), the percentage result is also provided (e.g., how many audits were completed on time).

Most Difficult Questions Report

This report helps identify questions that cause the most problems from the perspective of the audited person. Percentage results (average answers to a given question) are presented on a bar chart, starting from the question with the lowest result. 0% means that there were no answers other than NO to that question. Below the chart, there is also a list of the most difficult questions with percentage results in the given months and trends over time. This way, it’s immediately apparent whether there is improvement in the areas covered by these questions.

Zone Results Report

The next report concerns audit zones. On a bar chart, we see the results of audits in specific zones, from the best to the worst performing zone within the selected period. In addition to filtering by month range, we can also select the zones to be included in the chart.

This report makes it easy to identify which zones need improvement and which ones are performing well in audits. As with the Most Difficult Questions report, below the chart is a list of zones with percentage audit results in the given months and trends over time.

If there are more than 25 audit zones, they will be shown on two charts. The first will display zones from best to worst performing in audits.

Category Results Report

This report concerns audits with questions divided into categories. An example is the 5S audit, which includes questions from five categories (sorting, systematization, cleaning, standardization, self-discipline).

On the radar chart, percentage results are shown for individual question categories from the selected time period. In addition to the month range, you can filter by audit type and audit zones to be included. Below the chart, there is also a list of categories with percentage results in the given months and trends over time.

Corrective Action Status Report

This report provides information regarding corrective actions that were created after audits. Here, we can also filter data by audit type, audit zones, month range, and whether actions have "recommendations" or "no recommendations."

Below the filters, there is a table divided into eight columns: audit type, zone, auditor, person responsible for corrective actions, nonconformities, and corrective actions completed on time, delayed, or pending. Nonconformity data is presented in numbers (identified and missed), while corrective actions are shown with numbers and their percentage share.

LPA Report

The layered process audit report shows the number of planned and completed audits at each layer, along with the percentage of completion.

Below is a list of audit zones, also with data regarding the number of planned and completed LPA audits and their completion percentage, along with the average results in each zone.

Nonconformities Report

The next report is a list of nonconformities detected during audits. The report is presented in table format, where you will find information about when and in which zone a nonconformity was detected, which question it concerned, the description of the nonconformity, percentage compliance, corrective action number and status, description of the corrective action, and the completion date. Data can be filtered by any of the above information.

Weekly Summary

The last available report consists of four charts. It contains several basic pieces of data, from which, at first glance, we can extract a lot of useful information.

The first chart shows the number of audits in a given week, divided into all, completed, pending, and not completed. Thanks to it, we can immediately see during which periods audits were performed according to plan. The second chart shows the same for corrective actions.

The next two smaller charts concern the most problematic zones and audit questions. The top-bottom charts display, from left to right, the zones and questions where the most nonconformities were found. These are the areas and questions that need to be focused on if we are looking for the causes of weaker audit results.

As with the other reports, the range of zones and time is selected via a filter at the top.

Summary

As you can see, the reports available in Action Audit provide a wealth of interesting information that can be useful in the process of continuous improvement within an organization. Reports can be downloaded as PDF files, for example, to send via email or print and post audit results on a specific zone, or as XLSX files for further analysis.

We make every effort to ensure that the reports are clear and easy to read. We are also open to suggestions and ideas from our Clients, which allows us to improve existing reports and create new ones.