Action Audit updates and changes
Application layout redesign
The layout and style of the app have changed significantly. We believe the new look is clearer and more uniform. Below are 5 screenshots showing different views of the app.
Setting an activity as unexecuted
The feature is available in the activity menu in the action plan view. Thanks to it, the user can report to the action plan's owner that a given activity has not been performed for some reason, eg. it is no longer required or is inappropriate at a given stage.
An unexecuted activity has the same effect on the action plan as if it had been completed, i.e. it is possible to work on the following activities. Under certain conditions, it is possible to return the activity to execution.
Organization work schedule
The function allows an authorized user to mark on the annual view days when the organization is not working, e.g. on a long weekend or a scheduled shutdown. On these days, as well as on holidays and weekends, scheduled audits will not be issued. In the future, the organization's work and downtime configuration can also be used for other purposes.
Unified language across the Pulse app and web platform
A feature has been introduced that unifies the user interface language in the Action Plan Pulse mobile application and the web platform. Changing the language version in Pulse will immediately update the language on the web platform. This mechanism does not work the other way around. Additionally, changing the language to Web will not occur if more than one user account is associated with the Pulse application.
Added missing column in the "Auditors' Diligence Report"
The missing Unexecuted audits count column in the Auditors' Diligence Report XLSX export file had been identified. The bug has been fixed and the column has been added.
Increasing the strength of passwords
To ensure data security, we have decided to increase the minimum requirements for user passwords. From now on, user passwords will have to be at least 8 characters long and contain at least: 1 small letter, 1 capital letter, 1 digit and 1 special character.
AI-generated suggestions for corrective actions
The first in a series of planned features using artificial intelligence. With the new function, based on the audit question and the auditor's observations, you will receive suggestions for five corrective actions.
See an example of the use of AI presented in the video.
Attaching photos to the action plan export file
A function allowing to attach graphics to tha action plan XLSX file has been introduced. The images are placed in the second tab of the exported spreadsheet.
The option of generating a file without photos remained. The graphic below shows the export confirmation window with 2 options to choose from: Yes, include images i No, export only data.
Designation of a person responsible for corrective action
Previously, if a non-compliance was detected, the same - specified in the workflow configuration - person was always assigned to solve the task. The new feature allows the auditor to designate another person to resolve non-compliance.
As this option may be undesirable in some cases, we have introduced restrictions on access to it. Only users with the role of Administrator, Audit Manager or a set of roles Auditor + Lead Auditor can change the responsible person. Lead Auditor is a new role that has been to distinguish auditors who can change the responsible person from those who cannot.
Requesting a change of the activity assignee and a change of the due date
So far, users who did not have the appropriate permission were unable to request a change in the assignee or a change in the activity due date. These 2 new features have been introduced in the mobile application.
Note: Users with the ability to directly change the values of the Assignee and Due date fields will not see links to open request forms.
System self registration
This feature is addressed to future Action Audit users. At the following address https://app.action-audit.com/users/sign_up there is a form which allows one to create an account in the Action Audit system and test the solution for free for at least 30 days.
Instant non-compliance correction
The function that allows an auditor to mark non-compliance as immediately resolved has been implemented in the Action Plan Pulse mobile application.